Shipping Assistant

Reports to:

Planning, Shipping, Purchasing Manager

Job Purpose

To handle import and export tasks.

Tasks and Responsibilities

• Perform data entry and preparation of Certificates of Origin (COO), Form D, and other export-related documentation.
• Handle the full set of import and export shipping documentation independently.
• Coordinate export shipment bookings and delivery arrangements for truck, air, courier and sea freight.
• Liaise closely with internal departments and external parties, including Planners, Warehouse, 3PL, etc, to ensure smooth shipment execution.
• Prepare and manage customs declarations, documentation, filing, and record maintenance.
• Source, evaluate, and develop transport and freight forwarding service providers as required.
• Coordinate and attend CPC inspections and ensure compliance with relevant regulatory requirements.
• Maintain and update shipment, inventory, and logistics information accurately in the system.
• Handle customer delivery requests and coordinate with relevant parties to ensure timely and accurate fulfillment of delivery requirements.
• Monitor and manage external warehouse operations, including inventory coordination, stock movements, storage arrangements, and shipment activities.
• Perform any other duties and responsibilities assigned by Management from time to time.

Skills and Attributes Required

• Diploma/Degree holder.
• Two or three years of experience in shipping, fresh graduates are welcome.
• Good command of spoken English & Bahasa Malaysia.
• Can handle daily Job arrangement on time & accurately.
• Be self-motivated, initiative, well organized, with a strong sense of responsibility and to be able to work in a team setting.
• Proficiency in MS Word, Excel and Electronic Trade Declaration System.

• Knowledge of ERP D365
• Knowledge of Incoterms.
• Experience working in Manufacturing is an advantage.
• Experience in handling DG cargo shipment, HalaL Good shipment, and CPC inspection are an advantage.