Event Planner

Reports to:

Global Marketing & Communications Manager

Job Purpose

• The Event Planner will:
• Plan, organize, and manage all internal and external events across CPL Aromas divisions.
• Ensure all events are aligned with CPL Aromas' brand identity and strategic objectives.
• Coordinate with local teams to customize events based on regional needs and preferences.
• Promote CPL Aromas’ technologies and ensure events follow corporate branding guidelines.
• Manage logistics for CPL staff attending events, including travel, accommodations, and event materials.
• Oversee the execution of the annual Macro Trend event, ensuring successful implementation across various divisions.
• Organize and execute customer and VIP events that strengthen brand engagement and relationships.

Tasks and Responsibilities

• Plan and manage all internal and external events across different CPL Aromas divisions, ensuring each event aligns with business goals and objectives.
• Coordinate with local teams to understand specific requirements and tailor events to meet regional needs.
• Coordinate CPL Aromas’ participation in trade shows, exhibitions, and industry events.
• Organize logistics, including registration, booth design, promotional materials, travel arrangements, and hotel bookings for CPL staff.
• Ensure effective communication with CPL staff attending the shows, providing them with necessary event details.
• Oversee the planning and execution of the annual Macro Trend event, ensuring it is successfully implemented across various divisions.
• Collaborate with relevant departments to develop content, presentations, and collateral that align with CPL’s strategic objectives.
• Manage and organize customer parties and VIP events, ensuring that they are consistent with CPL Aromas’ brand image and messaging.
• Build relationships with customers to create engaging, memorable experiences that promote CPL’s technologies and brand values.
• Source and manage relationships with external vendors, such as venues, caterers, AV teams, and marketing agencies, to ensure timely and quality delivery of services.
• Create, manage, and track event budgets, ensuring cost efficiency without compromising the quality of the event.
• Report on event expenses, providing analysis and insights for future planning and decision-making.
• Conduct post-event evaluations to assess effectiveness, gather attendee feedback, and identify areas for improvement.
• Provide reports on event performance and ROI, offering recommendations for future events.

Skills and Attributes Required

• At least a bachelor’s degree or equivalent in Business and Marketing
• Proven experience in planning and managing large-scale corporate events, trade shows, and customer engagements.
• Strong project management skills with the ability to manage multiple events and meet tight deadlines.
• Strong interpersonal and communication skills to liaise effectively with internal stakeholders, external vendors, and customers.
• Exceptional organizational skills, with a keen eye for detail to ensure high-quality event execution and brand consistency.
• Strong problem-solving skills, with the ability to adapt quickly to changing event needs and last-minute challenges.
• Calm under pressure and able to make quick, thoughtful decisions in fast-paced environments.
• Experience managing event budgets, negotiating with suppliers, and ensuring cost-effective solutions.
• Ability to build and maintain strong relationships with external vendors and partners.
• A background in fragrance, fashion, or luxury industries would be advantageous.
• Experience in an international setting, managing events across different countries and regions.
• Professional highly developed ability in written and verbal skills
• Affinity for fragrances
• Strong understanding of marketing principles 
• Excellent communication and interpersonal skills, with the ability to engage effectively with a diverse range of individuals
• A customer-focused mindset 
• Creative thinking with the capacity to generate fresh ideas for marketing 
• Proficiency in using marketing software and tools 
• Proficiency in English